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Time Allocation Survey – how to categorise your time.

First, you must allocate your time to one of the categories within the broad areas of Teaching, Research or Other.

Then, you must determine whether your time was spent in Core or Support activities. Please pay particular attention to the area of Scholarship, as identified below. Bear in mind it is likely that time spent on this activity should be split between support for teaching and support for research.

If you would like to read the full help guide, please download this document (Word).

Teaching

T1 Undergraduate and T3 Postgraduate Taught Publicly Funded (Home and Overseas students)

  • UK award/credit bearing programmes (except Continuing Professional Development (CPD) courses)
  • Teaching activities funded by initiatives such as the European Social Fund (ESF) and Erasmus programmes

T2 Undergraduate and T4 Postgraduate Taught Non- Publicly Funded (Home and Overseas students)

  • Short courses, CPD, non-credit/award bearing courses, commercial teaching
  • teaching carried out through commercial companies
  • courses delivered overseas
  • external degrees (including the University of London International Programme)

Core Teaching activities (T1, T2, T3, T4)

  • holding lectures, seminars, workshops, tutorials and laboratory classes
  • supervision and contact time for projects and dissertations
  • preparing materials for lectures, seminars, workshops, tutorials and laboratory classes
  • organisation and supervision of student fieldwork related to teaching activity
  • other student contact time relating to educational matters
  • course and programme development - preparation of materials for an agreed new course
  • editing and updating course materials
  • organising and visiting placements
  • preparing and marking exam papers, including resits
  • invigilation of exams
  • oral examinations/vivas for taught courses
  • reading and assessing dissertations, essays and other student work
  • external examining

Support for Teaching activities (T1, T2, T3, T4)

  • timetabling
  • examination boards
  • interviewing students, admissions/recruitment and induction
  • course and other committees relating to teaching
  • course and programme development - initial development, where the future of the course is not certain
  • subject and programme reviews
  • module review
  • pastoral support and counselling
  • schools liaison
  • writing books and other publications to support teaching
  • preparing prospectuses
  • secondment or academic exchanges with other universities for teaching activities

Maintenance of own personal knowledge and skills (scholarship)

  • Reading relevant literature;
  • Attending professional conferences;
  • Maintaining professional or clinical skills, acquiring new skills etc.
  • Consultancy that is carried out in institutional normal working hours, which is done in agreement with the institution, but is not contracted to the institution i.e. private consultancy in institutional time, such as maintenance and development of professional skills.While there is no immediate benefit to Goldsmiths, it may still be regarded as development of your skills.

Research

R1 Institution own-funded Research

  • Research where there is no external sponsorship, whether identified as a project or not. This includes speculative work to investigate potential ideas and projects, before the preparation of grant or contract bids. If the research is conducted primarily in support of teaching, it is classified as Scholarship and CPD and allocated to support for teaching (see below).

R2 Other publicly funded research - funded by grants or contracts from any of the following:

  • R2.1 Research Councils - AHRC, BBSRC, EPSRC, ESRC, MRC, NERC and STFC
  • R2.2 UK Government - UK central government bodies, local authorities, health & hospital authorities, the British Council and the Royal Society
  • R2.3 EU Government - all government bodies operating in the EU, but outside the UK, including the European Commission (EC)
  • R2.5 PGR supervision on a Research Council project
  • R2.6 PGR supervision on all other projects
  • PGR supervision covers the training and supervision of PGR students including training in research methodology, the review of drafts and preparation of theses, and taking part in doctoral examinations (viva voce).

R3 Non publicly funded research, – funded by grants or contracts from any of the following bodies:

  • R3.1 UK Charity - all UK based charitable foundations & charitable trusts, registered with the Charities Commission
  • R3.2 UK industry, commercial organisations and public corporations
  • R3.3 UK Other sources
  • R3.4 EU based charities, industry and other non-government bodies operating in the EU, but outside the UK
  • R3.5 Other Overseas – charities, industry and other bodies operating outside the EU

Core Research activities (R1, R2.1, R2.2, R2.3, R3)

  • fieldwork, laboratory or studio work associated with a specific research project
  • production of research papers, reports, books and other research outputs
  • research project management
  • supervision of research staff, and recruitment
  • preparing or making a research presentation for a conference, seminar, society meeting or workshop, directly linked to research
  • research collaboration - internal and external - on core research activities

Support for Research activities (R1, R2.1, R2.2, R2.3, R3)

  • preparation of research funding bids
  • reading literature to inform research activity
  • refereeing papers and research grant applications
  • attending research related committees, except those specifically related to Postgraduate Research
  • attending formal sessions at a conference, seminar, society meeting or workshop, directly linked to research activity
  • research collaboration - internal and external - on research support activities
  • block time in other institutions on research exchange schemes

Maintenance of own personal knowledge and skills (scholarship)

  • Reading relevant literature
  • Attending professional conferences
  • Maintaining professional or clinical skills, acquiring new skills etc.
  • Consultancy that is carried out in institutional normal working hours, which is done in agreement with the institution, but is not contracted to the institution i.e. private consultancy in institutional time, such as maintenance and development of professional skills. While there is no immediate benefit to Goldsmiths, it may still be regarded as development of your skills.

Postgraduate Research (R2.5, R2.6)

Supervision of postgraduate research students is also classified under research. However, this must be categorized separately from the main core and support activities of Research. Types of activity likely to appear under this heading include:

Core PGR activities

  • supervision and training of Postgraduate Research (MPhil & PhD only) students, regardless of year of study and source of funding (R2.5 if research council funded, R2.6 otherwise)
  • this includes RTSG (Research Training Support Grants), Research Councils, CASE, College funded and self-funded students
  • reviewing of MPhil and PhD thesis drafts
  • external examining of Postgraduate Research (MPhil and PhD only) students
  • research collaboration - internal and external - on Postgraduate research

Support for PGR activities

  • committees specifically related to Postgraduate Research
  • admissions work specifically related to Postgraduate Research
  • pastoral support or care specifically related to Postgraduate Research

Other

O1 Other income generating activity

This relates to activities that are neither teaching nor research but generate, or could potentially generate, income. Types of activity likely to appear under this heading include:

Core Other activities

  • consultancy that is contracted to the institution and carried out during institution time, including advisory work, journal editing and feasibility studies
  • other services rendered, including routine testing and non-research clinical trials (i.e. activities not covered under the definition of Research in the Frascati Manual)
  • work carried out through trading/commercial companies that is not teaching or research
  • technology transfer work if remunerated through the institution (e.g. directorships of start-up companies and/or consultancy contracts for the companies) – if it is not remunerated then it should be categorised as Support to Other
  • outreach (where the outreach activity is not teaching or research)

Support for Other activities

  • preparation of tenders for consultancy
  • technology transfer work if not remunerated through the institution (eg. commercial contract negotiation) – if it is remunerated then it should be categorised as Core Other
  • attending conferences related to commercial activity

Support

S1 General management or institution support

This relates to activities which assist the management and administration of the College and departments, and which tend to be funded from within the College. Note that there is no division between Core and Support for activities in this category. Types of activity likely to appear under this heading include:

  • management and administration not specifically related to Teaching, Research or Other
  • membership of / participation at faculty boards, senate, institution committees etc. (though note that where these relate to Teaching, Research or Other this time could alternatively be recorded as Support for the respective category) • management duties such as those carried out by deans, assistant deans, heads of admissions
  • staff management; appraisal etc.
  • publicity; representative work on behalf of the institution or academic department
  • careers advice
  • contributing to information returns
  • quality assurance contribution to sector e.g. on (unpaid) committees or secondments to panels (where the quality assurance activity relates to teaching or research, then it should be charged to Support for Teaching and Support for Research, respectively);
  • secondments, exchanges, all other tasks not attributable to other categories