Goldsmiths Publication Scheme

The scheme is based on the Publication Scheme requirements published by the Information Commissioner, in particular the Definition Document for higher education institutions of January 2013. It replaces the Publication Scheme introduced with effect from 1 January 2009; required changes in the light of the 2013 Definition Document relate primarily to various financial matters, and CCTV cameras.

Users should be aware that most of the pages to which they are directed by the Publication Scheme are created primarily for internal purposes. This may occasionally create minor problems of intelligibility for external readers. Please send any requests for guidance to foi@gold.ac.uk. This is also the College's preferred mode of contact for receiving Freedom of Information Requests for material not directly available below. 

Related regulator requirements related to publication requirements

  • Charitable Status Information: The College is required by the Higher Education Council for England (HEFCE), as Principal Charity Regulator, to publish a single webpage with links to the information required to be published by exempt charities under the 2006 Charities Act.
  • Key Information Sets: HEFCE also requires the publication of Key Information Sets (KIS) for the information of potential students, in a standard format for all universities. The requirements are being developed year-on-year. 
  • Equality Statistics: These are required under the Equality Act 2010

 
Sections of the Scheme (identical for all public authorities: use the links to jump to the relevant sections):

Who we are and what we do : Organisational information, structures, locations and contacts

What we spend and how we spend it : Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit

What our priorities are and how we are doing : Strategies and plans, performance indicators, audits, inspections and reviews

How we make decisions : Decision-making processes and records of decisions

Our policies and procedures : Current written protocols, policies and procedures for delivering our services and responsibilities

Lists and registers : This includes, but is not confined to, information we are currently legally required to hold in publicly available registers

The services we offer : Information about the services we offer, including leaflets, guidance and newsletters

 

 Who we are
and what we do
Organisational information, structures,
locations and contacts
1  

'Introducing Goldsmiths' booklet [pdf]

2 Legal framework

The legal and corporate status of the institution is outlined on the governance homepage

3

How the institution is organised

 

The Governance webpages contain an introduction to structures, including:

4

Location and contact details

Campus map

5

Lists of and information relating to organisations which the university has responsibility for, those it works in partnership with, those it sponsors and companies wholly owned by it

 

List of companies in which Goldsmiths has a financial and legal interest

Publication Scheme for PureGoldsmiths (the College's only wholly-owned company, currently dormant)

Goldsmiths also publishes a register of its colloborative educational partnerships: this is linked to the Collaborative Provision section of the website.

 

Student activities

Formal relationship between Goldsmiths and its Students' Union (including links to the Code of Practice published under Section 22 of the Education Act (1994) and Financial Statements of the Union received by Council.
Please that the Union itself is a separate legal entity not subject to the Freedom of Information Act.

The Student Charter was approved by Academic Board in Spring 2012 in this version.  The Academic Board first instituted a Student Charter in June 2008.

See also below concerning Sport.

 

What we spend
and how we spend it

Financial information relating to projected and actual income and
expenditure, procurement, contracts and financial audit.

7

Funding / income

Main sources of funding:

See also below concerning Research Funding

Management of Investments:

Management of investments is regulated by the Financial Regulations (which also provide a link to the Treasury Management Policy)

Ethical Investment Policy

Financial Strategy: See under "Strategy Documents" below

8

Financial statements, budgets and variance reports 

Reports and Financial Statements

[Details of expenditure over £25,000 will be mounted here shortly]

The most recent Management accounts can also be supplied within five working days: please write to foi@gold.ac.uk stating that you are making a request under the five-day Publication Scheme procedure. Management Accounts include a specific section on the Capital programme.

9

Financial audit reports

A summary report from the External Auditor is published in the Reports and Financial Statements: please see above.

10

Capital programme (including PFI or public private partnership contracts)

Please see Financial statements and budgetary information above.

11

Financial regulations and procedures

Financial Regulations

Financial Procedures

12

Staff allowances and expenses

Policy on expenses paid by the College: link to Expenses Policy

The Senior Management Team decided in April 2011 to put in place a scheme for the publication of expenses paid to senior employees.  All relevant information will now be added as soon as possible (taking into account a number of changes to the Senior Management Team from 1 September 2013).

13

Staff pay and grading structures

Grading structure and salary scales
[Updated information in line with 2013 requirements will be published here shortly]

Staff Grades: A listing of numbers of staff in each grade  is available for download from this page. Information about the grading of individual posts or groups of posts can be supplied within five working days: please write to hr@gold.ac.uk stating that you are making a request under the five-day Publication Scheme procedure, and indicating for which posts you require grading information.

Senior staff salaries: see separate page

Pay multiple (ratio between highest and median average salary for the College's workforce)
As at January 2013: 5.48:1
Note: The "median average salary" is  the salary that 50 percent of staff earn more than, and 50 percent earn lower than.

14

Register of suppliers

A List of Suppliers which provided goods and/or services to a total value of more than £30K during the previous financial year can be supplied within five working days: please write to procurement@gold.ac.uk stating that you are making a request for the List of Suppliers under the five-day Publication Scheme procedure, and indicating for which posts you require grading information.

15

Procurement, tender and contract information

 

Procurement procedures at Goldsmiths are currently under review. Current information is available in the Financial Regulations, the summary of tendering procedures associated with the Financial Regulations, and the Financial Authority Limits

A new Procurement Strategy was approved by Council in November 2010

The contracts register can be supplied within five working days: please write to procurement@gold.ac.uk stating that you are making a request for the contracts register under the five-day Publication Scheme procedure.

Current tender opportunities are published on the website

A plan of upcoming tender opportunities will be published in due course.  [Not yet available]

16

Contracts

Details of contracts over £25K are available on request: please contact procurement@gold.ac.uk

17

Research funding

 

Internal financial procedures for managing research funds

Main funding bodies:

  • Higher Education Funding Council for England: HEFCE
  • Research Councils:
    Arts and Humanities Research Council: AHRC
    Economic and Social Research Council: ESRC

Goldsmiths also receives research grants from various charities (eg Leverhulme Trust) and the European Commission but the specific funding sources involved vary from year to year

 

What our priorities are
and how we are doing

Strategies and plans, performance indicators,
audits, inspections and reviews

18

 

Links to all institutional level strategy documents:
Strategy Documents

19

Annual report

See above concerning Reports and Financial Statements, which contain expanded information from 2008 onwards. Goldsmiths produces no other institutional Annual Report.

20

Teaching and learning strategy

See above concerning Strategies/Strategy Documents

21

Academic quality and standards, including review procedures

Quality Assurance pages

22

External and internal audit, and review information

External Audit information is available in a section of the Reports and Financial Statements (see above).
Please contact foi@gold.ac.uk concerning any other information which you require under this section. 

 

23

Corporate relations (Links with employers and sponsors)

summary of Goldsmiths' links with employers   is available

Placement opportunities are published on the College's website

24

Government and regulatory reports

QAA reports (back to 2001)

OFSTED Reports can be accessed by searching for Goldsmiths on the OFSTED website

Health and Care Professions Council (Goldsmiths MA Art Psychotherapy approved 2006)

See also above concerning Charitable status and KIS requirements

25

Compliance with Equality Act duties

Link to Equalities statistics

 

How we make decisions

Decision making processes and records of decisions

26  

This is included in the committee system webpages, through terms of reference, standing orders and minutes

The Financial Authority Limits attached to the Financial Regulations indicate the levels of financial decision-making allowed at different levels in the structure

27

Minutes from governing body, Council / Senate, academic boards and steering groups

Committee Minutes

28

Teaching and learning committee minutes

See above (Committee Minutes)

29

Minutes of staff / student consultation meetings

The committee system as a whole has student representation - see links to Minutes above.

30

Appointment committees and procedures

Please see the Resourcing page of the Human Resources website for general procedures on staff recruitment.

The following central College committees relate to appointments:

Appointment Panel for Heads of academic Departments

Appointment Panel for Pro-Wardens

Nominations Committee (for the appointment of independent members of Council)

 

Our policies and procedures

Current written protocols, policies and procedures
for delivering our services and responsibilities.

31

Policies and procedures for conducting university business

The main College Policies page is on the Governance website

Standing Orders for all committees

The College prefers to receive requests for information under the Freedom of Information Act by email to: foi@gold.ac.uk

32

Procedures and policies relating to academic services

 

Admissions:

Home and EU

International

Regulations

Student Services website (contains procedures and guidance relating to many student academic matters)

Student Handbook

33

Procedures and policies relating to human resources

Policies relating to staff employment are published by the Human Resources Department

The College Statutes and Ordinances also contain relevant provisions

Joint Negotiation and Consultation Committee (with Trades Unions)

Trades Unions recognised for consultation, negotiation and collective bargaining are:

34

Procedures and policies relating to recruitment

See above concerning "Recruitment"

Current vacancies

35

Code of Conduct for members of governing bodies

The Council Member Information website contains relevant information in the section on Roles and Responsibilities

36

Equality and Diversity policies; Equality Scheme

Equality and Diversity policies (link to College Policies webpage)

37

Health and Safety

Health and Safety information pages

38

Estate management

Estates Management Policies

Environmental Policies are part of the "Greening Goldsmiths" website.

39

Complaints policy

General Regulation on Student Complaints (giving access to linked procedural documents)

Provision for staff grievances is made in the College Statutes and in the Ordinances

Complaints from the public in connection with the their rights under the Freedom of Information Act and the Environmental Information Regulations should invoke the relevant Complaints procedure for Freedom of Information Requests and Publication Schemes, which also covers requests under the Environmental Information Regulations (2004). 

40

Records management and personal data policies

 

Goldsmiths is in process of developing a corporate approach to Records Management, an important early priority having been the approval an Interim Retention Schedule by Council in June 2010.

In 2004, Goldsmiths introduced its present Data Protection Policy, which underwent significant revision in 2007.

The Management Framework for compliance with Information Law, introduced at the same time and since developed, is also available online. The Records Management Policy  was approved by Council in December 2009 (and contains relevant information security links).

41

Research policy and strategy

Research Strategy: see above concerning Strategies

Research governance policies (including Research Ethics)

General Regulation on Intellectual Property

Research and Enterprise Committee

Research Ethics Sub-Committee

More general information about Goldsmiths research is on the Research News page

and the Research Office website

42

Publicly funded research outputs and data

This will be completed once new Research Council requirements for publication come fully into force (2014).

Meanwhile the Records Management Policy (see above) contains a section on research data management.

There is already a public website Goldsmiths Research Online

43

Charging regimes and policies

Goldsmiths does not currently charge for anything in the Publication Scheme. If a request is made for information not in the Scheme, the College will provide the amount of information which must by law be provided free (ie up to the Appropriate Limit in the Freedom of Information Act Fees Regulations), provided that the particular information requested is not exempt from disclosure. It will not normally agree to provide additional information for a fee.

Goldsmiths will for the time being normally release under the Open Government Licence any datasets made available under the new provisions of the Freedom of Information Act introduced by the Protection of Freedom Act (2012), but may at a future date decide to introduce charging for some datasets.

44

Honorary Degrees and Fellowships

Terms of reference of Honorary Degrees and Fellowships Committee

Arrangements for members of the College to nominate candidates for awards are described in the Nomination Form

Sections of the College Statutes relevant to Honorary Degrees
[Charter and Statutes - Honorary Degrees sections ]

 

Lists and registers

This includes, but is not confined to, information we are
currently legally required to hold in publicly available registers

45

Asset registers

 

An Asset Register of buildings is available

46

CCTV

 

The Data Protection Policy has a CCTV section [link to CCTV section]

List of CCTV cameras for which the College is Data Controller
[Goldsmiths cameras: List of Goldsmiths-controlled CCTV cameras on the Goldsmiths campus]

List of CCTV cameras for which the London Borough of Lewisham is Data Controller
[Lewisham cameras: List of Lewisham-controlled CCTV cameras on the Goldsmiths campus]

47

Goldsmiths Art Collections

Available from the BBC's online catalogue "Your Paintings"

48

Register of gifts and hospitality provided to senior personnel

No Register exists. Please see the College's Policy on Corporate Gifts and Hospitality)

49

Any register of interests kept in the university

Register of Interests 

Register includes senior staff and also members of Council (as well as external members of committees other than Council)

 

The services we offer

Information about the services we offer, including leaflets,
guidance and newsletters

50

Prospectus

Main online prospectus

Information for prospective students

For specific groups of prospective students:

51

Services for outside bodies


(No entries)

52

Course content

Programme Regulations

See also above concerning Prospectus

53

Course Fees

Fees Schedule:
Tuition fees

54

Funding, such as grants and bursaries, available from the institution

Bursary information

55

Welfare and counselling

Counselling Service

56

 

Health including medical services

Medical Services

Health and Safety information pages

57

Careers

Careers Service

58

Chaplaincy services

Chaplaincy

59

Sports and Recreational Facilities

Fitness Gym

60

Services for which the university is entitled to recover a fee together with those fees

 

Transcripts, document certification etc (services for former students)

Fees Schedule

(as defined by the General Regulation on Student Fees) See also under Fitness Gym (Sports and Recreational Facilities - above)

See also under Conference Services, below

61

Sports and recreational facilities

Sports Information

62

Music, Art and other Cultural Activities

Events section of the website

63

Museums, libraries, special collections and archives

Library

Special collections and archives:

General information about Library Special Collections

See above under Lists and Registers for the Art Collections online

Goldsmiths has no Museum

64

Conference facilities

Conference Services

65

Advice, Guidance and General Information about College activities and opportunities

 

Events

Experts guide

Booklets concerning courses offered by particular departments

Resources of the Goldsmiths Learning Enhancement Unit

"3d Graduate" programme (helping students to reflect on and develop their skills)

Virtual Learning environment Learn.Gold

Information for Research Students

Virtual Graduate School Grad.Gold

Accommodation information pages

Library information pages

[pdf]

[The online IT Handbook will be available here shortly]

66

Media releases

Press releases

67

Datasets

We will publish here in due course any datasets requested, under the terms of the amendments to the Freedom of Information Act from 1 September 2013.

The Publication Scheme of the College's wholly-owned company PureGoldsmiths is available separately.

The following sections in the Model Publication Scheme published 2013 do not have corresponding information at Goldsmiths:
Business Plans, Disclosure Log, File Plans, Information Asset Register, Privacy Impact Assessments (although as at 2013 plans to introduce Privacy Impact Assessments were planned for review in 2013-2014).

Content last modified: 11 Mar 2014

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