Essential Information

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Find links to information you need to know and documents that will assist your research.

Covid-19 Interim adjustments

The Graduate School understands that this is a difficult and uncertain time for many of our students, and we want to support you and your doctoral study during this period. 

As such, please find a summary of adjustments relating to Covid-19 below. For further details, please refer to our COVID-19 Amendments to PGR Student Policies document.


The College’s PGR Board has approved temporary changes to the Interruption procedures for doctoral researchers, as set out in the Code of Practice for Postgraduate Research and Training 2020-21 (PDF), to the effect that: 

  • Any interruptions taken between 23 September 2019 and 24 September 2021 do not count towards the regulatory maximum 24 months. 
  • Any student returning from interruption during the 2020-21 academic year will not be required - as is normally the case - to be re-enrolled for a minimum period (3 months) before they can be permitted to submit their thesis for examination. 
  • PGR students in Completion or Continuation status are permitted to take periods of interruption. 

For more information about this amendment, please refer to COVID-19 Amendments to PGR Student Policies (PDF) or email graduate school (

Extensions to Completion Period

The PGR Board has also approved temporary amendments to the policy governing the Completion period, as set out in the Code of Practice for Postgraduate Research and Training 2020-21 (PDF), to the effect that: 

  • From 1 April 2021, eligible students are permitted to opt-in to an extension to their Completion period of 6 months FT/ 12 months PT 
  • The following students are eligible for extensions to their Completion periods:
  • Students who started their MPhil/PhD programme prior to 1 March 2020 
  • Students who have been approved for Completion status  
  • Students who have not yet submitted their thesis for examination  
  • Students who have already been granted extensions to their maximum registration periods and are currently in Continuation status who wish to avail themselves of this adjustment should contact graduateschool (
  • Students who been granted UKRI funding extensions (through their own DTP or through the Graduate School’s Phase 2 scheme) who wish to avail themselves of this adjustment should contact graduateschool ( to check their eligibility.

For more information about this amendment, please refer to COVID-19 Amendments to PGR Student Policies (PDF) or email graduateschool (

Submission and examinations

The Graduate School has temporarily amended its Examinations procedures as set out in the CG1 - Guidelines for Research Degree Candidate and Supervisors (PDF) so that: 

  • Candidates are asked to submit in digital format only (no soft-bound copies required, unless this is requested by Examiners) 
  • Viva voce examination may be held via video conference, provided all parties agree and have regard for GG1b - Good Practice Guidelines for Video-conference Viva Voce Examinations (COVID-19) 
  • Candidates are asked to deposit their final theses in digital format only (no hard-bound copies required 

The Graduate School can confirm that these arrangements will continue to apply until the end of the Academic Year (24 September 2021). 

Graduate School Fund

With many activities typically funded by the Graduate School Fund having been indefinitely postponed, we are welcoming applications for funding to assist with research costs incurred due to Covid-19, or for online community building projects. For more information, please refer to Graduate School Fund Application Guidelines and the Graduate School Fund page. 

UK and International Travel

Any travel for face-to-face research either in the UK or internationally is subject to approval by Senior Management Team (SMT).  

PGR students looking to undertake research-related travel are encouraged at the earliest possible opportunity to liaise with the University’s insurance team in order to check eligibility and likely cost of insurance cover in order to avoid disappointment at a later stage of the process.  

In all cases, PGR students looking to undertake research-related travel must, in advance, have:  

  • Sought and received the support of their supervisors 
  • Received the specific approval of their departmental PG committee or Head of Department  
  • Submitted all relevant ethics, risk and safety applications to, and received approval from, their Departmental Research Ethics and Integrity Committee 
  • Completed an insurance risk assessment in consultation with the University insurance team. 

 Once all of the above have been completed and the insurance team have confirmed eligibility, they must secure final authorisation and sign off for travel from SMT and confirm insurance cover.  

Only subsequent to these steps should students make travel arrangements. UKRI funded students whose travel is supported by UKRI grant must arrange travel through University approved travel agents. 

Office and Study Centre

Both the Graduate School Office (WB 117) and the Graduate Study Centre (WB104) are currently closed. 

While the Graduate Study Centre is closed, you will still be able to contact Graduate School Staff via email on graduateschool ( Our team is available via MS Teams for one-on-one conversations, as well as through regular fortnightly drop-ins also via MS Teams. For more information, please refer to our VLE page

‌Essential information

The Code of Practice for Postgraduate Research and Training 2020-21 (PDF) contains all of the essential information you'll need to navigate your doctorate.

Useful resources