The Library, on behalf of Goldsmiths, subscribes to the CLA HE Licence that is offered by the Copyright Licensing Agency. This licence allows us to take digital copies of chapters from printed or electronic books, or articles from journals and magazines, for incorporation into readinglists.gold.ac.uk or learn.gold. However, there are limitations to what can be scanned and who may carry out the procedures.
Scanning will be done by library staff, who will check each request for copyright compliance before completing the scan, and will check that each scan works with screen reading software.
Please allow as much lead time as possible.
More information about the reading lists system is available here.
If you would like to check whether something is included in our licence before making a request, you can use the permissions search tool. Simply put the ISBN, ISSN or Title in the search box and select Higher education from the drop down menu before clicking the 'show permissions' button.
More about the licence
Who can request digital copies?
The licence covers all full-time and part-time members of academic and administrative staff. This includes those employed on permanent or fixed-term contracts, or those providing maternity, long-term sickness or other secondment cover. The licence does not cover visitors, reference users or alumni.
What can be scanned?
We are allowed to scan from books and journals published in the UK, and other 'International Territories' that are covered by the CLA licence, as long as the college owns a copy.
If we don't hold a printed or electronic copy of a book or journal, then we will liaise with the subject librarians about whether to purchase a copy for the library or request a copyright fee paid copy from the British Library document supply service. Please note that where we hold an electronic copy, we will only digitise the item if there are restrictions on access to it, for example if our licences permit only one user to access an ebook at a time.
How much can be requested for scanning or digital re-use?
(Amounts given are per module, per academic year)
The amount of each book, journal or magazine that can be copied is restricted to a maximum of:
- 10% or one chapter of a book
- 10% or one article of a journal issue
- 10% or one paper of one set of conference proceedings
- 10% or one report of a single case from a report of judicial proceedings
- 10% of an anthology of short stories or poems or one short story or poem of not more than 10 pages.
Text book substitution
The main purpose of the rights granted in the licence is to allow HEIs to make full use of their collections in support of the processes of learning, teaching and commercial research. In this context, the making of copies under the Licence is not intended to substitute for the purchase of an original published edition or the commissioning of an original artistic work.
Any other requirements?
All digitized material must display a fee-paid copyright cover sheet. This is produced automatically by our digitised content management system and will precede the copied material, which is why scans must be requested using the form. We also have to record bibliographic and module details for each item and report this to the CLA every year.
If you wish to re-use material that has been scanned for previous years, you must inform the library.
What items may not be scanned or copied?
Material personally owned by individuals cannot be scanned or copied.
Types of 'Excluded Material' which may not be copied under the Licence are works within the following categories:
- printed music (including the words)
- maps, charts
- workbooks, workcards and assignment sheets
- any work on which the copyright owner has expressly and prominently stipulated that it may not be copied
under a CLA Licence.
Who can access digital copies?
Digital copies stored in a reading list or VLE can be downloaded and printed out (once only) by:
- students registered on that course and staff directly involved in teaching the module
- officers contracted by regulatory agencies such as QAA and REF.
What will it cost?
There is no cost to departments for scanning or making digital copies of material held in Goldsmiths as the licence is college-wide. There will be no charge to departments for copyright cleared material requested from the British Library, this is covered by the library.
Any other information?
- Scanned or copied material may be listed in online reading lists, but must not be included in the library catalogue.
- Strict procedures for secure authentication must be applied (in our case, via Shibboleth username and password) to ensure that access to course collections is limited to authorised persons only for the duration of that module.
- The scanning or digital copying procedure should only be carried out by named library staff.
- All scanning and digital copying requests must be made to the library by academics who require the material for their students or a departmental representative, using the request form.
Request a scan or digital copy (Requires your Shibboleth username/password.)
Please note, completed scans will not be visible to users until the start dates put on the request form, or the term dates given for a reading list on the reading list system. They will also expire on the end date selected at the time of request and will no longer be viewable after that date.
For further information, please contact firstname.lastname@example.org or telephone ext. 7144