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Taking an absence, changing, leaving

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How to make a change to your studies and what the implications are

We want you to be happy with your studies at Goldsmiths and we have procedures for students who need to take a break or make a change.

These can be big decisions with consequences so you can come to talk to us at the Student Centre for help and advice on making them.

Interruption/taking an absence

Illness and unavoidable circumstances

You should inform your department(s) on the first day of absence and immediately upon return.

You must supply a medical certificate showing the cause of absence if this has lasted for one week or more.

Authorised Absense

If you need to be absent for under four weeks you can request to take an Authorised Absense. This is commonly used when students suffer a bereavement.

This is usually arranged through an appropriate tutor in your academic Department.

You will be charged your fees as normal during this time.

Interruption of Study

If you need to take a longer break you may do so up to 31 March in any academic year for a maximum of two years in total. 

You should advise your department within one week of your last day of attendance.

Use the Interruption form (PDF) to make your application and ensure that it is completed by you, signed off by your department and submitted to Records & Enrolments via studentrecords (@gold.ac.uk) within 2 weeks of the effective date.

Providing you have permission for the interruption, and depending on when you leave, you will be entitled to a partial refund of your fees.

If you are in receipt of a tuition fee loan and/or maintenance loan, please contact Student Finance to discuss any implications on your funding.

Research degree students - you may take an interruption of study at any point in the academic year for a minimum of 2 months to a maximum of 2 years.  However, interruptions are not permitted in completion and continuation status unless there are extenuating circumstances and these will be dealt with on a case by case basis. 

For those international students on a Tier 4 visa there may be additional implications to taking an interruption to your studies, if you are considering this please contact immigration@gold.ac.uk to discuss this with them first

Policy

These absences are covered in our Attendance and Progress policy.

Changing course or restarting

You must speak to your current Departmental Senior Tutor. They will discuss your options and (if approved) complete the Change of programme form (PDF) which you will need to sign. You will then be responsible for seeking approval of the Senior Tutor responsible for the programme to which you want to transfer. 

If you are a research degree student you will need to discuss the change with both your Supervisor and your Departmental Research Administrator. If approved they will complete the Change of programme form (PDF) which you will need to sign. If funded by a research council or sponsor you are responsible for ensuring they have approved any change and will also need to notify the Graduate School of this change via graduateschool (@gold.ac.uk).  The Research Degrees section provides more information on changing mode of study (FT to PT/PT to FT).

Once the form is signed by all relevant persons it should be returned to Enrolments & Records via studentrecords (@gold.ac.uk) who will update your student record and confirm details by letter.

It's important that any changes are notified promptly as it will have an impact on the fee liability or any refund due. Please note that you are not generally permitted to make changes to your programme after 31 March unless you are a research degree student.  As a research degree student you may change programme or mode of study at any point in the academic year.

If you are in receipt of a tuition fee loan and/or maintenance loan, please contact Student Finance to discuss any implications on your funding.

Withdrawal/leaving your study

You should first discuss this with a tutor in your department. The Student Centre can also give you advice. There may be other options you haven't thought of.

Use the Withdrawal form (PDF) to make your application and ensure that it is completed by you, signed off by your department and submitted to Records & Enrolments via studentrecords (@gold.ac.uk) within 2 weeks of the effective date.

Depending on when you leave, you will be entitled to a partial refund of your fees. If you are in receipt of a tuition fee loan and/or maintenance loan, please contact Student Finance to discuss any implications on your funding.

Withdrawal is covered in our Attendance and Progress policy.

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