Fitness to train requirements

Article

For programmes which involve working with potentially vulnerable adults or children, you will need to fulfil our fitness to train requirements, in addition to academic requirements. You must fulfil each part of the fitness to train requirements in order to be fully enrolled on your programme. You will not be able to receive funding, or start your studies, without satisfying these requirements.

The fitness to train requirements consist of a Health checkSuitability DeclarationEnhanced DBS, and, if you have lived outside the UK for more than six months, an Overseas Disclosure.

Please note: The costs associated with meeting the fitness to train requirements will be borne by the applicant.

Health Check

Suitability Declaration

Enhanced DBS

Overseas Disclosure

  1. Complete questionnaire
  2. Take to doctor
  3. Ensure a health check category has been selected by your doctor
  4. Email form

Complete online form

  1. Register with GBG and complete form
  2. Go to post office with ID documents and pay
  3. DBS certificate will then be posted to you

 

For more information on the application process go to the governmental webpage

Health Check

You need to complete a health check to ensure that:

  • your health will not be compromised by your profession (e.g. any existing health problems will not become worse)
  • the health and safety of other staff will not be adversely affected by your being unfit to work

Everyone – including people with disabilities – who wants to work in teaching or social work can achieve their potential through reasonable adjustments, if necessary. The College will make adjustments, including making sure that placements are accessible.

Once you have filled out the questionnaire, you will need to take it to your doctor. On the basis of your questionnaire, the doctor will classify you in one of three categories:

A. Those who are in good health, or have conditions which are not likely to interfere with efficiency in teaching/social work/etc.
B. Those who are in good health but who suffer from conditions which are likely to interfere to some extent with their efficiency in teaching either all subjects, or certain specified subjects. These conditions are not serious enough to make the candidate unfit for the teaching/social work/etc. profession.
C. Those whose condition would make them unfit for the teaching/social work/etc. profession.

Once the doctor has indicated a category, signed, and stamped the form, you will then need to email a copy to the admissions team at admissionsconfidential@gold.ac.uk.

Download our Health check form (PDF)

Suitability declaration form

All applicants must make a self-declaration regarding their suitability to work with children and/or vulnerable adults. Applicants will be required to include all countries lived in since birth. This declaration will also be an opportunity to declare any convictions, cautions or other relevant information which may be relevant. Where a conviction or caution is declared, the Goldsmiths Criminal Declaration by Applicant Policy will become applicable.

Any applicant (except a PGCE applicant) who has lived outside of the UK for more than six months in the last 5 years will need to provide a police check from the country/countries previously resided in. See the 'Criminal background check from overseas authority' section below for further guidance.

Please note that PGCE programmes require a police check from all the countries you have lived in for six months or more, after your 18th birthday.

Enhanced DBS clearance

As part of the fitness to train process, you will need to apply for an Enhanced Disclosure Certificate from the Government's Disclosure and Barring Service (DBS). This certificate provides details of any criminal offences, cautions, warnings or other issues that might be on your record.

You will receive an email explaining how to apply for an Enhanced DBS Check with our partner Online Disclosures (GBG) – the process is detailed on the Online Disclosures website.

As part of the application, you will need to verify your identity by showing original documents at a Post Office that offers ID checking facilities. You can find a list of these by using the Post Office branch finder. Simply select ‘CRB and ID Verification Service’, and enter your town/postcode. DBS applications cost £53, which includes the cost of issuing the form, and the postal verification service.

Please note that if you are currently living outside of the UK, you can start the Enhanced DBS Check, but you will only be able to complete the verification stage when you arrive in the UK, and have a UK address.

The process of disclosure and fitness to train is exempt from the Rehabilitation of Offenders Act 1974, and Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. As such, no convictions, cautions or other relevant information is ever considered spent.

Some old or minor convictions and cautions may be exempt from disclosure under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended). This means that under the filtering rules, applicants don’t need to declare certain old and minor convictions or cautions when completing a DBS application form, as they will not appear on the DBS disclosure certificate, and the college cannot take these into account in their decisions. This process is referred to as the "filtering" of convictions and more information can be found via DBS filtering guidance.

The College has a responsibility not to admit students who would be debarred from undertaking work-based placements. Please note that fulfilling your fitness to train will not in itself guarantee that a potential employer will take the same view of a conviction.

Criminal background check from overseas authority

PGCE applicants
If you have previously lived outside the UK for more than six months (after the age of 18), you will be required to provide a police check (also known as a ‘certificate of good conduct’) from the country or countries that you have lived in outside the United Kingdom. 

All other Fitness to Train applicants
If you have previously lived outside the UK for more than six months in the last 5 years (after the age of 18), you will be required to provide a police check (also known as a ‘certificate of good conduct’) from the country or countries that you have lived in outside the United Kingdom during that period.

For further guidance for your country please refer to the government page on the subject.

To be accepted, the Overseas Police check must be written in English, and issued within the last 12 months. Please bear in mind that you may be charged for the Overseas Police Check, and this will be at your own expense.

Declaring criminal offences

Campus green

As an organisation using the Disclosure and Barring Service (DBS) to access applicants' suitability for positions of trust, Goldsmiths complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly. Goldsmiths is committed to the fair treatment of its students, potential students or users of its services, regardless of race, gender, religion, sexual orientation, responsibilities for defendants, age, physical/mental disability or offending background. It undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of conviction or other information revealed.

Where a disclosure is to form part of the recruitment process, we encourage all applicants to declare their criminal offence(s) early in the application process. Once declared we will ask that applicants complete a Criminal Declaration by Applicants form and return either a character reference and/or a probation report. To declare a criminal record please email admissionsconfidential@gold.ac.uk - enclosing your full name, student reference number, date of birth and programme(s) applied for.

If we determine that you do not fulfil the fitness to train conditions, then any offer of a place or provisional enrolment will be withdrawn by the College. If you wish to appeal a withdrawal, please contact the Admissions office at admissionsconfidential@gold.ac.uk

All information provided will be treated confidentially. For more information please see our written policy on the Criminal Declaration By Applicants Process (CDAP).

Information for applicants outside the UK

Ben Pimlott building

If you hold an offer for a programme with Fitness to Train requirements and you currently reside outside the UK you can fully complete the Suitability declaration, Health, and Overseas background checks before you arrive in the UK.

However, you can only register with Online Disclosures (GBG) for the UK Enhanced DBS and you cannot complete the verification stage until you have a UK address.

Useful resources

life on campus

Applicants going through the Fitness to Train process and current Goldsmiths students can find support and advice from the following organisations:

Open Book
The Open Book Project at Goldsmiths aims to break down the barriers that discourage people from entering higher education. The project works to support people from a wide range of non-traditional backgrounds including those with criminal convictions, addiction and mental health problems, as well as those who have never truly considered further and higher education as any kind of route to enhancing their future career choices and personal development.

Unlock
Unlock is an independent, award-winning charity for people with convictions which exists for two simple reasons. They assist people to move on positively with their lives by empowering them with information, advice and support to overcome the stigma of their previous convictions. Secondly, they seek to promote a fairer and more inclusive society by challenging discriminatory practices and promoting socially just alternatives.

GBG
You can find useful guides on completing the Enhanced DBS check stage on GBG Online Disclosures under the ‘Application Help’ section.

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