Equipment Loans

Equipment loans for staff and students.

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To comply with the government guidelines and ensure the safety of our staff and students, all equipment needs to be booked in advance. Equipment can only be picked up on a Monday and must be returned on Thursday between the hours of 11am – 3pm. This is to allow for the 72-Hour quarantine of all returned items. We will still be honouring special booking requests; however, for extensions, all equipment must still be returned on a Thursday.

The IT Service Desk will be running a limited service of equipment available for staff and students, including:

  • Audio equipment
  • Cables, connectors and adapters
  • Cameras
  • Laptop accessories and peripherals
  • Projectors and displays
  • Tripods & supports

See the full list and book your equipment:

LORE - Goldsmiths Loans and Reservations website

How to borrow equipment

When attending an equipment booking you must have your Goldsmiths staff/student ID card. Unfortunately, we will have to turn you away without a valid card.

Items are free to borrow provided they are for Goldsmiths academic or research work only.

Please look after the equipment you borrow do not leave it unattended or use it in damp or dusty conditions.

We can give advice on how best to maintain the equipment you borrow.

To view our full catalogue of equipment, visit LORE our online reservations system

Equipment Loans Booking timetable

Collections: Monday 11am – 3pm

Returns: Thursday 11am – 3pm

Please note there will be no entry if you do not have a booking.

Loan conditions

We will hold your reserved items for up to an hour after which the system will automatically release your booking. Please ensure you attend the booking time you have requested. Bookings cannot be returned on any day other than Thursday between 11am - 3pm.

All bookings are a 3 day loan. Collected on a Monday and returned on Thursday. For special booking requests – you will need to submit the online form (link below) before you collect your equipment. We advise a 2-week advance notice as all equipment will be subject to availability.

Please note that loans cannot be extended. You will be unable to make any additional bookings until all the equipment from an outstanding booking has been returned or, in the event of damaged or missing equipment, replaced.

You can borrow one type of item per loan period. For example, you can borrow a microphone and a camera within the same loan period, but not two cameras. The only exception to this is for Goldsmiths staff who require multiple items of equipment to teach an academic course – however, this is also subject to availability.

This policy is in place to allow equipment availability to all users. If you are unsure of what you can borrow, our staff will be happy to advise you.

If items are damaged or lost then you are liable for their replacement. All equipment must be returned in the same condition in which it was loaned. The equipment is your responsibility, and you will be held liable for any damage or missing equipment, as the owner of the booking. We do not advise you on loaning out equipment on the behalf of your peer or colleague to ensure correct liability in case of loss or damage.

Unfortunately, we cannot drop off or pick up equipment – all items should be collected and returned to the Service Desk, RB109.

Late return policy

Please ensure you return equipment on time, as other people may be waiting to collect it. If you have any trouble returning equipment at the agreed time, please let us know as soon as you can.

Late return of equipment affects the ability for other staff and students to borrow and disrupts their work. For this reason we operate a suspension policy: If equipment is returned late, your loan account will be temporarily suspended.

We reserve the right to refuse service to those who we believe are in violation of our Loan Procedures. Your account will be suspended if you are found to be in violation of our Loan Procedures.

Lost, stolen, broken items and technical faults

If an item you borrow is stolen please report this both to us and the local police. They will issue you with a crime reference number, which you’ll need to inform us of. This will make sure you are not held responsible for not returning an item.

Please let us know if there are any faults with the equipment. We test equipment regularly, however sometimes there are pre-existing faults which may have been missed. It’s important that you let us know when returning an item, so that you are not held accountable.

Please note that you are responsible for complying with all legal requirements such as data protection and the acquisition of filming rights when using our equipment to create and edit digital media.

Special Booking Requests

This online form is for requesting equipment from the MEC outside of our normal loan procedures, as well as requesting equipment for the use in Departmental Shows.

We will need to receive this form two week before the booking start date to allow and add to our system. Upon completing the form please allow up to 5 working days for confirmation or rejection of your request.

Special Booking Request Form