Taking an absence, changing, withdrawing

How to make a change to your studies and what the implications are.

Primary page content

We want you to be happy with your studies at Goldsmiths and we have procedures for students who need to take a break or make a change.

These can be big decisions with consequences so you can come to talk to us at the Student Centre for help and advice on making them.

Interruption/taking an absence

In light of the current situation concerning Covid-19 (coronavirus) the College has revised its interruption process. 

Please see the Maximum Period of Interruption section below. 

The changes are made to support students needing to take an interruption of studies and to prevent any detriment to those students (including financial, visa or enrolment detriments) wherever possible. 

Illness and unavoidable circumstances

If you are unwell, you should inform your department(s) on the first day of absence and immediately upon your return.

If you are experiencing symptoms of Covid-19 please follow this process, ensuring you remain at home and following NHS testing procedures by calling 119.

Authorised Absence

If you need to be absent for under four weeks you can request to take an Authorised Absence. This is commonly used when students suffer a bereavement.

This is usually arranged through an appropriate tutor in your academic Department.

You will be charged your fees as normal during this time.

Online Study Request

Find more information about requesting a period of online study.

Interruption of Study

If you need to take a longer break, you may do so up to 31 March (excluding Postgraduate Research students) in any academic year for a maximum of two years in total.

You should ensure you complete the interruption form and advise your department within one week of your last day of attendance.

Use the 2020-2021 Interruption Form (PDF) to make your application and ensure that it is completed by you, signed off by your department and submitted to Enrolments and Records via studentrecords (@gold.ac.uk) within 2 weeks of the effective date.

Providing you have permission for the interruption, and depending on when you leave, you may be entitled to a partial refund of your fees.

If you are in receipt of a tuition fee loan and/or maintenance loan, please contact Student Finance to discuss any implications on your funding.

Research degree students - you may take an interruption of study at any point in the academic year for a minimum of 2 months to a maximum of 2 years.*

For those international students on a Student Visa, there may be additional implications to taking an interruption to your studies, if you are considering this, please contact immigration@gold.ac.uk to discuss this with them first

*Maximum Period of Interruption  

Students can normally only take a maximum of two years’ of interruption during their programme of study under the College’s Academic Regulations. Following approval at Academic Board, any period of interruption taken during 2019/20 and 2020/21 will not be counted towards the maximum interruption period normally permitted.  

In turn, interruptions taken during this time will not count towards maximum registration periods 

Regulations

This is covered in the Interruption and Withdrawal Procedures document and the Code of Practice for Postgraduate Research and Training.

 
 

Changing course or restarting

You must speak to your current Departmental Senior Tutor. They will discuss your options and (if approved) complete the Change of programme form (PDF) which you will need to sign. You will then be responsible for seeking approval of the Senior Tutor responsible for the programme to which you want to transfer. 

If you are on a taught programme and are considering changing from Full Time to Part Time please make sure you are aware of the Fee Liability of making a change like this.

If you are a research degree student, you will need to discuss the change with both your Supervisor and your Departmental Research Administrator. If approved, they will complete the Change of programme form (PDF) which you will need to sign. If funded by a research council or sponsor you are responsible for ensuring they have approved any change and will also need to notify the Graduate School of this change via graduateschool (@gold.ac.uk).  The Research Degrees section provides more information on changing mode of study (FT to PT/PT to FT).

Once the form is signed by all relevant persons, it should be returned to Enrolments and Records via studentrecords (@gold.ac.uk) who will update your student record and confirm details by letter.

It's important that any changes are notified promptly as it will have an impact on the fee liability or any refund due. Please note that you are not generally permitted to make changes to your programme after 31 March unless you are a research degree student.  As a research degree student, you may change programme or mode of study at any point in the academic year.

If you are in receipt of a tuition fee loan and/or maintenance loan, please contact Student Finance to discuss any implications on your funding.

Withdrawal/leaving your study

You should first discuss this with a tutor in your department. The Student Centre can also give you advice. There may be other options you haven't thought of.

Use the Withdrawal form (PDF) to make your application and ensure that it is completed by you, signed off by your department and submitted to Enrolments and Records via studentrecords (@gold.ac.uk) within 2 weeks of the effective date.

Depending on when you leave, you may be entitled to a partial refund of your fees. If you are in receipt of a tuition fee loan and/or maintenance loan, please contact Student Finance to discuss any implications on your funding.

Regulations

Withdrawal is covered in the Attendance section of the Academic Manual.