Using your own devices

There are important actions you can take to keep your information secure when using your own device.

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Staff should always use their Goldsmiths managed computer for work.

If it is necessary for you to use a personal device, you should take additional action to protect your information.


  • Use a secure password for your laptop and lock it whenever you are away from it
  • If other people are using the computer, set up your own account that only you have access to
  • Ensure your software and operating systems are up to date
  • Install antivirus software
  • Access your email online through rather than downloading emails to your machine
  • View and edit files online rather than downloading them. You can use OneDrive or SharePoint in Microsoft 365
  • Do not save confidential files to USB sticks

Phone and tablets

  • Use a long PIN number to lock your phone and set it to lock after a short period of inactivity
  • Set up remote data wiping so you can delete all data if your device is lost or stolen
  • Use the Microsoft 365 apps to access your Goldsmiths email and documents